NAS Servers for Business
A NAS server for your company — your own hub for files, backups and data
Are your company files scattered across computers, emails, Google Drive, Dropbox and USB sticks? We will configure a Synology or QNAP NAS server that brings order to your data, makes teamwork easier and increases file security.
A NAS is not just a box with drives. We deploy it as an organised company system — with a logical folder structure, clear permissions, backups, remote access and monitoring. As a result, after a few months it does not end up in the same chaos as the computers were before.
- Synology / QNAP, RAID, SSD cache
- Department folders + permissions
- VPN + remote access
- Computer backups to the NAS
- Snapshots + off-site backup
- Monitoring + alerts + documentation
A NAS is a good fit for
- companies with a large number of documents, contracts, photos, projects or video material
- advertising, creative and marketing agencies
- design studios, architects and graphic design workshops
- law firms and accounting offices
- medical facilities and companies that control access to data
- online stores with a large base of photos, invoices and product files
- companies paying high subscription fees for Google Drive / Dropbox
- teams working in a hybrid or remote model
- companies wanting a local backup and an off-site copy
What do you gain from a NAS in your company?
Six concrete benefits for the team and for data security — from a single place for files, through access control, to real backups.
One place for company files
Instead of keeping data on many computers, drives and cloud accounts, the company gets a central place for documents, photos, projects, recordings, invoices and other files.
More control over access
You can decide who sees specific folders, who can edit and who has view-only access. Important when the board should see different data than accounting, and contractors something else again.
Automatic backups
A NAS can back up computers, folders and files, as well as sync data to the cloud or a second NAS. The company no longer bases data security on manual file copying.
More convenient teamwork
Employees use shared folders, file synchronisation and remote access. This makes work easier in the office, from home and in a hybrid model.
Lower risk of data loss
A well-configured NAS can use RAID, snapshots, off-site backups and drive health alerts. This does not eliminate every risk, but it significantly increases security.
Lower costs with large amounts of data
With large file stores and many users, your own NAS can be a cost-effective alternative to high cloud subscriptions — especially with many terabytes of space.
What does a NAS deployment include?
Eight areas of work — from needs analysis, through hardware selection and configuration, to data migration and team training.
Company needs analysis
- number of users
- current amount of data
- file types
- how the team works
- need for remote work
- backup requirements
- security requirements
- current cloud costs
- need for migration
Benefit: A NAS matched to how the company really works, not to a spec sheet from the manufacturer’s brochure.
NAS hardware selection
- Synology / QNAP
- number of drives
- usable capacity
- RAID type
- NAS/enterprise-class HDDs
- SSD cache
- UPS
- switch or networking components
- a second NAS for backup
Benefit: You do not overpay for too large a NAS, but you also do not start with hardware that will soon stop being enough.
NAS system configuration
- user configuration
- access groups
- department folders
- project folders
- access for the board
- access for accounting
- access for employees
- access for external contractors
- two-factor login
- security policies
Benefit: The NAS becomes an organised company system, not just another drive on the network.
Folders and permissions
- Board
- Accounting
- HR
- Sales
- Marketing
- Projects
- Clients
- Contracts
- Invoices
- Archive
- Computer backups
Benefit: A clear folder structure where everyone knows where and what to save.
Remote access and VPN
- VPN (WireGuard / OpenVPN)
- QuickConnect
- Synology / QNAP apps
- access only for selected users
- activity logging
- 2FA for VPN
Benefit: Employees use the files from outside the office — securely and conveniently.
Backups and snapshots
- backups of company computers to the NAS
- folder snapshots
- NAS backup to the cloud
- NAS backup to a second NAS
- backup schedule
- backup retention
- error alerts
- data recovery procedure
Benefit: A real 3-2-1 strategy — data loss becomes far less likely.
Monitoring and alerts
- drive health
- free space
- system errors
- updates
- security events
- email notifications
Benefit: Problems detected early — before they become serious.
Data migration and training
- migration from computers
- migration from Google Drive / Dropbox / OneDrive
- migration from an old file server
- tidying up folders
- team training
- a guide to using the NAS
Benefit: The team switches over smoothly — with a lower risk of chaos in the first few weeks.
What exactly does the package contain?
Twelve deployment elements — each with a clear responsibility and a benefit for the company.
| Element | What we do | What it gives the company |
|---|---|---|
| Needs analysis | we check how many people, what data, what kind of work, what budget | a NAS matched to a real company, not to a marketing brochure |
| Data structure design | folders, groups, permissions, roles | order from day one, not after six months of chaos |
| Hardware selection | NAS + drives + RAID + UPS + network | hardware matched to the scale and future expansion |
| NAS configuration | DSM/QTS, users, folders, permissions, synchronisation | a company system, not just a "drive on the network" |
| Remote access + VPN | secure access outside the office | hybrid work without a subscription cloud |
| Backups | computers → NAS, NAS → cloud / second NAS | real data protection, not just RAID |
| Snapshots | snapshots of key folders | the ability to undo changes / recover a file after a mistake |
| Monitoring and alerts | drive health, space, errors, updates | failures detected early |
| Data migration | from computers, the cloud or an old file server | the company starts with tidy, organised data |
| Team training | logging in, folders, synchronisation, VPN, good practices | the team knows how to use the NAS — not just the administrator |
| Documentation | folder structure, permissions, procedures | the company is not dependent on a single technical person |
| Ongoing care (optional) | updates, backup checks, monitoring, permission changes | the NAS stays stable and secure in the months that follow |
What does a NAS deployment look like step by step?
Seven stages — from analysing how you work with files, through hardware selection and configuration, to team training and documentation.
Understanding the needs
We talk about how the company works with files: number of users, amount of data, file types, departments, access requirements, remote work and current problems.
Effect: It is clear what the NAS should really solve — and what specifications it should have.
Designing the data structure
We propose a structure of folders, user groups and permissions. This stage is crucial — the NAS is meant to bring order to the work, not just store files.
Effect: The client sees what the company data will look like on the NAS before buying the hardware.
Hardware selection
We choose the NAS, drives, RAID, UPS, switch, SSD cache and additional components. We can prepare a purchase recommendation or handle the purchase of the hardware.
Effect: You buy with confidence — without overpaying and without the risk of "too small a NAS".
NAS configuration
We install and configure the system, accounts, folders, permissions, synchronisation, remote access, backups, alerts and security.
Effect: A NAS ready for the team to work with, not just technically switched on.
Data migration
We move data from existing locations: computers, drives, cloud services or an old server. Along the way we can tidy up folders and archives.
Effect: The company starts with a clean, organised file structure.
Testing and training
We check user access, backups, synchronisation and remote operation. We then show the team how to use the new environment.
Effect: The team knows where to save files, how the VPN works and what to do if there is a problem.
Documentation and care
We hand over documentation: the folder structure, access rules, basic procedures and recommendations. We can also take over ongoing care of the NAS.
Effect: The company is not left alone with a device that no one keeps an eye on afterwards.
Example NAS deployments
Five typical scenarios — each with concrete context and a business benefit.
NAS for a design studio / agency
Large graphic files, CAD projects, video material, client folders, archives. Synchronisation for employees, remote access for external contractors.
Benefit: Working on heavy files over the local network + an organised archive of projects.
NAS for a law firm / accounting office
Client documents, contracts, invoices, accounting archive, access only for selected people, activity logging, 2FA.
Benefit: A higher level of access control over sensitive documents than on scattered drives.
NAS as the company backup hub
Backups of company computers, backups of WordPress / WooCommerce / applications, cloud backups, snapshots, retention, error alerts.
Benefit: A single place to oversee all of the company’s backups.
NAS for an online store
Product photos, invoices, documents, store backups, marketing material, designers’ projects, archive.
Benefit: Store photos and files in one place — without constantly swapping files over chat.
NAS for a hybrid team
Shared department folders, projects, access via VPN, Drive/Qsync synchronisation on laptops, roles and permissions.
Benefit: Work from the office and from home on the same data — without the risk of losing "local" versions.
A NAS or Google Drive / Dropbox?
A NAS does not always replace the cloud 100%. Often the best model is a combination: the NAS as the main file hub + the cloud as a tool for selected processes or as an off-site backup.
| Area | Cloud (Drive / Dropbox) | NAS |
|---|---|---|
| Cost | monthly subscription per user and storage | higher upfront cost, lower costs with large amounts of data |
| Control over data | data with an external provider | data locally in the company |
| Working on large files | depends on the internet connection | very convenient on the local network |
| Remote access | simple | requires configuration (VPN / apps) |
| Backup | depends on the plan and settings | your own strategy + optionally an off-site copy |
| Online document editing | very good (Google / Microsoft) | limited |
| Permissions | good | very flexible |
| Security | on the provider’s side + account configuration | on the side of the NAS configuration and company procedures |
Conclusion: if the company works mainly on office documents and needs collaborative online editing, Google Workspace or Microsoft 365 are still useful. If it has lots of files, projects, photos, video, archives and backups — a NAS is a far better data hub.
NAS deployment packages
Three levels of scope — from a small business to business-critical data.
Start
NAS for a small business
from PLN 2,500 net
For companies of 3–10 people who want to organise their files, have shared folders and a basic backup.
Who it is for
- 3–10 people on the team
- a single office
- mostly local work
- a first NAS deployment in the company
Scope
- selection of a simple NAS (2–4 bays)
- basic RAID
- user accounts
- groups and folders
- local access in the office
- basic remote access
- basic backups
- documentation
- a short training session
Example: A 5-person office, an agency, a law firm, a small design studio.
Standard
NAS for a team and hybrid work
from PLN 6,000 net
For companies of 10–30 people with departments, projects, remote employees and a need for better access control.
Who it is for
- 10–30 people
- several departments
- hybrid / remote work
- a large amount of data
- permission control
Scope
- 4–6 bay NAS
- NAS-class drives
- RAID 5 / RAID 6
- department folder structure
- advanced permissions
- file synchronisation
- access via VPN
- off-site backup
- snapshots of critical folders
- monitoring and alerts
- data migration
- team training
Example: A design studio, a creative agency, a larger law firm, a service company with departments.
Premium
NAS for business-critical data
from PLN 10,000 – 15,000 net
For companies where losing files means real losses: law firms, design studios, agencies, manufacturers, stores, medical facilities.
Who it is for
- business-critical data
- required procedures and logs
- integration with Active Directory
- a disaster recovery plan
- high security requirements
Scope
- 6–8 bay NAS or more
- RAID 6 / RAID 10
- enterprise/NAS drives
- SSD cache
- UPS
- backup to the cloud
- backup to a second NAS
- a data recovery plan
- drive health monitoring
- advanced alerts
- integration with Active Directory
- documentation and procedures
- administrator training
Example: A larger law firm, a medical facility, a manufacturing company, an agency with a large project archive.
Prices are net — 23% VAT should be added. Hardware (Synology/QNAP NAS, drives, UPS) is billed separately according to the manufacturer’s price list or when purchased through SEMTAK.
What do you get after a NAS deployment?
Thirteen elements — a complete company environment, not just a "switched-on box".
- a configured NAS server ready to work
- a folder structure matched to the company
- user accounts, groups and access roles
- folder permissions
- local and remote access
- a VPN configuration or another secure access method
- file synchronisation (Synology Drive / Qsync)
- automatic backups
- snapshots of critical folders
- monitoring and alerts
- technical documentation and usage procedures
- training for the team
- a recommendation for further care and expansion
RAID is not a backup
A NAS is part of the strategy, not the whole security strategy
RAID protects against drive failure, but not against accidental file deletion, ransomware, fire, theft or user error. That is why, for important data, we recommend a 3-2-1 approach — several copies, different media, one copy outside the company’s location. We can configure:
- backups of company computers to the NAS
- folder snapshots
- NAS backup to the cloud (Backblaze, S3)
- NAS backup to a second NAS
- backup schedule and retention
- backup error alerts
- a data recovery procedure
We can also take care of ongoing NAS maintenance
After deployment, a NAS needs oversight: updates, monitoring, backup checks, responding to alerts and expansion as the amount of data grows. Ongoing care can include:
- monitoring the NAS and drive health
- checking free space
- DSM/QTS updates
- checking backups and snapshots
- permission changes and handling new folders
- adding and removing users
- responding to alerts and drive failures
- recommendations for expanding the NAS and capacity
The benefit for the client: the company is not left alone with a device that no one keeps an eye on afterwards. The NAS should run reliably not only on deployment day, but also after months and years of work.
Frequently asked questions
Does a NAS replace Google Drive or Dropbox?
Is a NAS secure?
Can you use a NAS outside the office?
How many drives should a NAS have?
Is RAID the same as a backup?
Do you configure Synology and QNAP?
Can you move data from Google Drive or Dropbox?
Is a NAS suitable for backing up computers?
Does a NAS need maintenance after deployment?
Is a NAS a good fit for a small business?
Want to organise your company’s files and backups?
Briefly describe how you currently store data: how many people use the files, how much data you have, whether you work remotely and whether you use Google Drive, Dropbox, OneDrive or local drives.
Based on that we will choose a NAS, propose a folder structure, permissions, backups and an access method for the team. You do not have to choose the model, drives, RAID, VPN and backups yourself — we can prepare the whole thing, from analysis to deployment.